To find these jobs, go to the USAJobs website and search for positions you may qualify for. If you are confused how to do that, you can contact us at 404-380-1779 or robinschlinger@federalresumepros.com.

Once you find a job, you will need to analyze it to make sure you are qualified. Unlike positions in the civilian workforce, by law, you have to meet all required qualifications. Beyond that, you will be competing against many others who want the position also, so you generally must have the experience and background to do the job.

Below are my Eight Steps to help you select those positions which you will have a great shot at qualifying for. Once you select the right position, contact us at 404-380-1779 or robinschlinger@federalresumepros.com to discuss how we can create a great package for you to have even a better chance to be selected for the position.

The Federal government application process is confusing. Once an applicant finds a job on www.usajobs.gov (which lists most of the jobs available for Federal jobs), it is confusing for the applicant to determine if they are qualified for a job. This article highlights the steps required to read these announcements.

Once a job announcement is found, a potential applicant needs to determine the application requirements to be sure they meet the job requirements PRIOR to applying for a job. If an applicant does not meet the requirements, they will not be hired. A companion checklist can be used for an applicant to use to ensure they have followed the 8 steps.

First, the announcement will indicate who may apply. If it is the Public, generally all US Citizens can apply for the job. If it is Status Candidates Only, one must read the announcement carefully to determine who is eligible. Generally, in this case, federal government employees, military spouses or veterans who have separated in the past 3 years or who are eligible for veteran preference points may be considered a Status Candidate. If it says Agency Employees Only and the applicant is not currently employed as a civil servant in that agency; the applicant is not eligible to apply. If it is federal government employees only, and the applicant does not work for the federal government, you are not eligible to apply.

Second, the announcement will indicate the date the announcement closes. Application materials must be submitted according the instructions in the announcement by the closing date (and sometimes closing time). The announcement will detail how to submit materials – it is announcement specific. Depending on the announcement, an applicant may be required to file online, by fax, by email, by hand delivery or by mail. An applicant must have enough time to meet the application deadlines.

Third, the position will indicate salary and grade level. Grade levels for jobs indicate the management level within the government – and the level of responsibility.

Based on experience, veterans retiring at the E-7 level generally qualify for positions at the GS-9 level. O-3 professionals generally qualify at the GS-11 or 12 level, depending on area of their expertise. O-5/6 professionals can qualify for GS-14/15 or SES positions. SES corresponds to General/Admiral in the Military.

For non-military professionals – GS-7/9 is entry level with a BS degree. GS-11, 12 and 13 indicate various levels of expertise in an area, with GS-13 corresponding to a very senior non-managerial level or junior manager level. GS-14/15 corresponds to Senior Manager/Director level in large companies. SES positions correspond to Sr. Director/VP level positions – or even CIO positions in large companies. A BS Degree for jobs (other than security) generally qualifies one for a GS-7, MS Degree – GS-9, PhD – GS-11. For some security jobs, a BS Degree only qualifies one for a GS-5 position.

An applicant needs to be sure they are applying for the right level. Too high or too low will result in rejection.

Fourth, the announcement will list the job duties – in most cases. If an announcement is listed in AVUE, a detailed listing of job duties (a complete job description) can be found on the AVUE website. A potential applicant should read the duties carefully – they contain the keywords required for the job. In general, the resumes selected for further consideration contain these keywords, with dynamic statements showing how the applicant has experience doing the duties required for the job. When an applicant reads an announcement, they should ask themselves whether they have done that particular function previously AND if they have any demonstrated success in doing the function. If an applicant has not done most of the duties (especially the first ones listed), they are not a good candidate for the position. If the announcement lists specific TECHNICAL items, the applicant should have experience in those technical areas.

Fifth, the announcement will list the background requirements. For Federal jobs, unlike Civilian jobs, an applicant’s background MUST match the stated requirements for the job. For example, if a degree is stated as required, it is required. If certification, including DAWIA contracting certification, is stated as a requirement, it is required. If no candidates apply that meet the requirements, the agency will cancel the announcement and rewrite and repost the position again. By law, the Federal government cannot fill the position with an applicant who does not specifically meet all the background requirements listed.

Sixth, the announcement may indicate if KSAs or other essays, including Selective Preference Factors, Technical Qualifications or Professional Qualifications are required. In addition, the announcement may indicate that multiple choice questions also will need to be answered. Generally, but not always, the Resumix formats do not require separate KSAs.

Note, if the announcement is for some online formats, including AVUE, Application Manager, QuickHire or USAJOBS, the KSAs or other questions may not be in the actual announcement. Sometimes the questions may be included as a separate click in the Qualifications tab, in other cases in the How to Apply Tab. If they are not in the announcement, they are found during the application process. In order to find the vacancy questions, an applicant may need to start the application just to find the KSA or other questions. For AVUE announcements, not all KSAs are asked at all levels, and again, an application needs to be started just to find out the required KSAs. An applicant needs to check the announcement PRIOR to deciding to apply, since the questions are screen out questions. If you cannot answer most of the questions (and all of the KSAs or other essay questions) in the affirmative, it probably does not make sense to apply for the announcement.

If an announcement has KSAs, they must be written. A potential applicant should read each KSA and ask themselves if they have any experience or background in the question being asked. If not, the announcement probably is not the right one to apply for.

Seventh, the announcement will indicate how to apply. If the announcement indicates a resume or OF-612 is acceptable for application, a paper resume will need to be developed. Lately, even paper resume formats have changed in requirements (such as page length and information required). An applicant must follow all directions or risk having their application denied.

If an online format is required, generally a link or an “Apply Online” button is shown on the announcement. Clicking on the link or button will bring the user to the agency’s website with further instructions on how to apply for the job. There are many different online formats, including Application Manager, Army Resumix, Navy Resumix, AVUE, QuickHire, USAJobs and others. It is complicated, and the requirements for these formats change regularly. Each online resume version has specific length and informational requirements.

Eight, the announcement may indicate other documentation is required. Carefully read each announcement and send the information required in the method it is asked to be sent in (online upload, fax, email or mail). If it is not asked for, do not send it (except perhaps a Cover Letter for senior level paper, email or faxed based applications – if the announcement does not specifically state to send only the asked for documentation).

Once you find an announcement you want to apply for, you must follow the directions ot apply on-time. We can help you.

You may contact Robin Schlinger, Owner, Federal Resume Pros (www.federalresumepros.com) at 404-380-1779 or robinschlinger@federalresumepros.com.

I am posting this alert – based on a warning from the USA Jobs Website. For further thoughts, you can contact info@federalresumepros.com.

Recently, malicious software, known as Infostealer.Monstres, was used to gain unauthorized access to the Monster.com resume database to steal the contact information of job seekers. Monster Worldwide is the technology provider for the USAJOBS website and regrettably, some of the contact information captured came from USAJOBS job seekers.

The information captured included name, address, telephone number, and email address. Monster Worldwide has assured the U.S. Office of Personnel Management that Social Security Numbers were NOT compromised because of IT security shields USAJOBS has in place.

Access to the data was obtained through the use of a private sector Monster customer’s computer using legitimate employer credentials. OPM is working closely with Monster to quickly protect the USAJOBS data. Monster Worldwide already has identified and shut down a rogue server that was accessing and collecting the job seeker contact information. Further safeguards are being put into place.

We ask you to remain alert for counterfeit “phishing” emails that may appear to come from Monster.com asking you to click on a link. USAJOBS will NEVER request personal information via unsolicited email (i.e. not a response to an email sent by you). Monster has also assured us THEY will NEVER ask any site users to download any software, “tool” or “access agreement.”

Please also be on the alert for fraudulent email that advertises positions managing financial transactions, or cashing checks. These emails are attempting to engage job seekers in a money laundering or bad check scam.

If you receive a suspicious email regarding your USAJOBS search, email it, with the full “header” information intact, to us at: mayday@fedjobs.gov. Instructions on obtaining header information can be found at: http://www.spamcop.com/help_with_headers/.

“Phishing” and Internet fraud is an issue that, from time to time, can affect any Internet user or business. We remain committed to safeguarding the integrity of the information provided by job seekers. If you have any questions, please contact mayday@fedjobs.gov.

Avoiding Email Fraud

Spam email is such a common occurrence, you may think you know what to look for. But there are two types of email scams that can be more difficult to identify, and that can be especially harmful if you fail to notice the warning signs — phishing and spoofing. Both practices concern fraudulent email where the ‘from address’ has been forged to make it appear as if it came from somewhere, or someone, other than the actual source.

Phishing emails are used to fraudulently obtain personal identification and account information. They can also be used to lure the recipient into downloading malicious spyware or malware programs. The message will often suggest there are issues with the recipient’s account that requires immediate attention. A link will also be provided to a spoof website where the recipient will be asked to provide personal/account information or download malicious software.

Spoof emails often include a fraudulent offer of employment and/or the invitation to serve as a go-between for payment processing or money transfers. In most cases, the sender uses a program to auto-generate an email list using random email addresses. Like with phishing emails, the sender’s address is often disguised.

Reporting Fraud

The USAJOBS Team wants to remind you that we NEVER request personal information via unsolicited mail (i.e. not a response to an email sent by you). If you ever receive an email message that appears to be from USAJOBS, but you suspect that it is not legitimate, we request that you take the following actions:

• DO NOT respond to the e-mail
• DO NOT click on any links within the email
• Forward the e-mail in its entirety to: mayday@fedjobs.gov
• Delete the e-mail upon forwarding to USAJOBS

For more information on reporting fraud read our Federal Job Scam Information Sheet